Alternative Vehicle Drivers
Alternative Vehicle Drivers
Requirements for employees and non‑employees who may drive with students for school‑related trips and activities.
Updated:
Who should read this?
This information is for anyone who may be a potential driver on a student‑related trip. If you do not anticipate transporting students to school‑related events, you may disregard this information.
See the requirements table below for employee, parent/volunteer, and vehicle type scenarios.
Alternative Vehicle Driver Requirements
| Type | Form #1 Administrative Authorization & BIB + MVR Check |
Form #2 Medical Opinion |
Form #3 Vehicle Inspection |
Proof of Insurance |
|---|---|---|---|---|
| SDH Employee School Vehicle Transports children/adults/equipment |
X | X | ||
| SDH Employee Personal Vehicle Transports children/adults/equipment |
X | X | X | X |
| SDH Employee Rented Vehicle Transports children/adults/equipment |
X | X | X | |
| Parent / Volunteer School Vehicle Transports children/adults/equipment |
X | X | ||
| Parent / Volunteer Personal Vehicle Transports children or equipment e.g., Homecoming Float Driver, Field Trip |
X | X | X | |
| Parent / Volunteer Rented Vehicle Transports children or equipment |
X | X | X |
Form names and links are provided below in the Required Forms section.
How to Get Approved
Step 1 — Administrative Authorization
Complete Alternative Vehicle Driver Form #1 for approval to drive on student‑related trips. A criminal background check and motor vehicle record (MVR) check will be requested by a secure third‑party via email.
Step 2 — Medical Opinion (if applicable)
Employees and those receiving compensation (e.g., mileage) must have a Medical Opinion — Form #2 based on a past physical exam. The District does not pay for physicals.
Step 3 — Personal Vehicle Use (if applicable)
If using your personal vehicle to transport students, complete a Vehicle Inspection — Form #3 and provide Proof of Insurance. Form #3 must be signed by your Director or Principal.
Processing time: Form #1 (background + driving record) may take 7–10 days to process. Please plan ahead before any trip requiring approval or a district vehicle.
Insurance & Legal Notes
SDH employees driving personal vehicles: Except for commuting, if you drive your own vehicle in the course of your employment with the District, you have supplemental coverage under the District’s liability insurance; however, your personal insurance is primary. If you drive a District vehicle, you are covered under the District’s insurance. In short, coverage follows the vehicle.
Parents compensated to transport their own children at the District’s request will be required to sign a contract indicating waiver of liability and proof of insurance.
WI DOT: Pupils of educational institutions may not be transported in any vehicle other than a school bus if ten or more students are being transported. For example, 12‑passenger vans commonly used by church groups are not allowed.
Background & Standards
The State of Wisconsin requires drivers of students to be approved in most circumstances. The approval process includes a criminal background check, a motor vehicle record check, and a medical opinion. The use of private vehicles to transport students is allowed if inspected and covered with qualifying amounts of insurance.
- MVR Qualification Standards for Alternative Vehicle Driver (PDF)
- Disqualifications for Alternative Driver (PDF)
Background check email: Look for a message from “Client Services” with the subject line including School District of Holmen. Complete promptly to avoid delays.
Required Forms
Form #1 — Alternative Vehicle Driver (fillable PDF) Form #2 — Medical Opinion (PDF) Form #3 — Vehicle Inspection (PDF)
Submit via interoffice mail to TMT or email transp@holmen.k12.wi.us.