Alternative Vehicle Drivers
Alternative Vehicle Drivers
Requirements for employees and non-employees who may drive with students for school-related trips and activities.
Updated: March 18, 2026
Who should read this?
This information is for anyone who may be a potential driver on a student-related trip. If you do not anticipate transporting students to school-related events, you may disregard this information.
See the requirements table below for employee, parent/volunteer, and vehicle type scenarios.
Alternative Vehicle Driver Requirements
| Type | Form #1 Administrative Authorization & BIB + MVR Check |
Form #2 Medical Opinion |
Form #3 Vehicle Inspection |
Proof of Insurance |
|---|---|---|---|---|
| SDH Employee School Vehicle |
X | X | ||
| SDH Employee Personal Vehicle |
X | X | X | X |
| SDH Employee Rented Vehicle |
X | X | X | |
| Parent / Volunteer School Vehicle |
X | X | ||
| Parent / Volunteer Personal Vehicle Example: Homecoming Float Driver |
X | X | X | |
| Parent / Volunteer Rented Vehicle |
X | X | X |
Form names and links are provided below in the Required Forms section.
How to Get Approved
Step 1 - Administrative Authorization
Complete Alternative Vehicle Driver Form #1 for approval to drive on student-related trips. A criminal background check and motor vehicle record (MVR) check will be requested via email.
Step 2 - Medical Opinion (if applicable)
Employees and those receiving compensation (for example mileage) must complete a Medical Opinion - Form #2.
Step 3 - Personal Vehicle Use (if applicable)
If using your personal vehicle to transport students, complete Vehicle Inspection - Form #3 and provide Proof of Insurance.
Processing time: Form #1 may take 7-10 days to process. Please plan ahead.
Insurance & Legal Notes
If you drive your personal vehicle for district business, your personal insurance is primary. District coverage is secondary.
If you drive a district vehicle, you are covered under district insurance.
WI DOT rule: If transporting 10 or more students, a school bus must be used.
Background & Standards
The State of Wisconsin requires drivers transporting students to complete background and driving record checks.
Minimum driver age: 19 years old.
Required Forms
Submit forms via interoffice mail to TMT or email transp@holmen.k12.wi.us.
Helpful Notes
- Drivers must be 19 years old or older.
- Coverage follows the vehicle.
- Allow 7-10 days for Form #1 approval.
- Questions? Contact Transportation.