Each year those community members attending the school district annual meeting make a motion and vote to approve the salary and reimbursement amount for School District of Holmen board members.  At the most recent annual meeting (10/22/18) the community set rates for:

• Annual Salary
• Special Meeting Salary
• Per diem reimbursement 

In addition to the above, board members are eligible for reimbursement of out-of-pocket expenses per board policies 671.2 Employee Travel Expenses and 671.4 Expense Reimbursement. 

Annual Salary – The “Annual Salary” available to a school board member is $2,720.  The annual salary is full compensation for service related to all regularly scheduled meetings.  Regularly scheduled meetings represent the twice monthly meetings (typically second and fourth Monday of the month).  The salaried amount covers all duties and time associated with the meeting, including advance preparation and follow up.  The salary amount is not adjusted for length of the meeting, size of the agenda, amount of advance preparation, etc.  The amount is not adjusted for meeting attendance. 

The annual salary is paid in four quarterly installments. Board members are not required to submit for this pay.  The pay amount is prepared and submitted by the Executive Assistant to the District Administrator.  Board members must notify the Executive Assistant to the District Administrator in advance if they wish to decline the payment. 

Special Meeting Salary – The special meeting rate is $50 per special meeting.  The special meeting rate applies to all publicly noticed school board meetings above and beyond the regularly scheduled meetings.  It does not apply to committee meetings.  The special meeting salary covers all duties and time associated with the special meeting, including advance preparation and follow up.  The special meeting salary amount is not adjusted for length of the meeting, size of the agenda, amount of advance preparation, etc.  The special meeting salary amount is only available to those board members that attend the special meeting.  

The special meeting salary is paid on a quarterly basis.  Board members are not required to submit for this pay.  The pay amount is prepared (using attendance records from special board meeting notes), and submitted by the Executive Assistant to the District Administrator.  Board members must notify the Executive Assistant to the District Administrator in advance if they wish to decline the payment.

Per diem reimbursement - The per diem reimbursement rate is $50.   A board member is eligible for the per diem reimbursement, when the statutory condition stated in 120.10(4) - "Reimbursement of School Board Members" is met, more specifically “... reimbursement of school board member for actual loss of earnings when duties require the school board member to be absent from regular employment.” 

For a board member to receive the per diem payment, one shall submit  a completed and fully authorized (Board President and District Administrator) School Board Member Per Diem Reimbursement Request form to the Business Office no more than 30 days after date(s) of attendance at the event causing the loss of earnings.  Per diem reimbursements are considered forfeited after the 30 days.  The Business Office will process the reimbursement no later than 30 days after receipt of the request.

Out-of-pocket expenses - A board member is eligible to receive expense reimbursement consistent with board policies 671.2 and 671.4, both of which state: “All references in this policy to employees should, to the extent practical, be interpreted to apply to Board Members as well.” Both these policies cross reference state statute 120.10(4) - "Reimbursement of School Board Members", another criteria board members must meet in order to be eligible for reimbursement “Authorize the payment of actual necessary expenses of school board member when traveling in the performance of duties…” An IDI (Intra-District Invoice) form must be submitted to claim expense and travel reimbursements.  Submission for reimbursement shall be done in a timely manner including: all non-mileage reimbursements within 30 days of purchase date and mileage reimbursements within 3 months.