Receiving the Chromebook

• Chromebook with Holmen School District identification, student name and barcode affixed to device, none of which should be removed
• Charging cord with AC Adapter power block
• Protective sleeve (carrying bag)

Returning the Chromebook

All Chromebooks will be returned at the end of each school year. Students will retain the same Chromebook for 3-4 years. If the Chromebook issued to the student is not returned, law enforcement will be notified and the Chromebook will be considered stolen property. High School students will have the option to keep their issued Chromebook each summer

Taking Care of the Chromebook

Care of the Chromebook is the responsibility of the student. In the event that a Chromebook fails to work properly or is damaged, students should take the Chromebook to the school library or I&T technician office, where the repair process will begin.

Do not take district owned Chromebooks to an outside computer service for any type of repairs or maintenance.

General Guidelines

• Students should not have food or drink near the Chromebook.
• Students should exercise care when inserting and removing all cords, cables, and accessories and should avoid pressure against the screen.
• While walking in the hallway, the Chromebook should be in the closed, district provided case.
• Students should not carry the Chromebook by the screen or with the screen open.
• Students should not leave the Chromebook in an area of extreme temperature (such as a car).
• When students are not using their Chromebook, they should store them in their locked locker or in a secure classroom designated by a teacher.
• Students should to take their Chromebooks home every night and brought to school fully charged. It is advised that students set up a charging routine at home for this purpose.
• Chromebooks will not be allowed to be charged at school.
• All screen savers and backgrounds must be school appropriate.
• Students should not be sharing their devices.

Using the Chromebook at School

Students will be expected to bring their Chromebooks to every class unless told by their teachers not to do so. If the student’s Chromebook is left at home, they will be issued a loaner Chromebook from the building library or building technician, if available. Students should return loaners to the library or building technician office before the end of every school day.

Chromebooks under repair

When a student’s Chromebook is in for repair, he/she will be issued a Chromebook from the library or building technician office to use until it is repaired. These Chromebooks may be checked out for home use on an as needed basis and must be approved by administration. The same expectations apply to Chromebooks on loan during repair periods as for Chromebooks issued to students at the beginning of the year.

Device Security

Students should keep the device stored in a secure place. For example, the Chromebook should be in a locked locker during the school day, or in a secure place assigned by a coach or advisor during athletic events, games, practices, and trips. Unattended Chromebooks may be confiscated by school personnel as protection against theft.

Sound

Students should keep their sound muted unless a teacher gives permission for it to be on for instructional purposes. Students will be expected to have headphones or ear buds to use when sound is necessary.

Printing

Students are highly encouraged to send documents electronically to their teachers to avoid using unnecessary paper and ink. Printing to library printers is allowed for special circumstances, such as process papers, visuals for presentations, IEP accommodations, etc.

Account Access

In order to gain access to the district network, students should log in with their District account. Students should only use their account. Use of another student’s account is prohibited under the District Acceptable Use Policy.

Accessories

Though not required, students may purchase accessories such as hard shell cases, mice, keyboard covers, etc.

Vendor Warranty

The equipment vendor has a one-year hardware warranty on the Chromebook. The vendor warrants the Chromebook from defects in materials and workmanship. This limited warranty covers normal use, mechanical breakdown or faulty construction, and will provide normal replacement parts necessary to repair or replace the Chromebook. The vendor warranty does not warrant against damage caused by misuse, abuse or accidents. All repairs or replacements will be handled through the Instructional Technology department.

Chromebook Insurance

Parent/guardians are responsible for any repairs needed to the Chromebook beyond the normal warranty. To help alleviate potential repair costs, the District offers an optional insurance program that will cover costs associated with accidental damage or theft. Parents who do not have the optional insurance plan will be responsible for payment of all repairs or replacements beyond the vendor’s general warranty.

Yearly, parents/guardians have the option of purchasing ‘self-insurance’ from the District on their child’s Chromebook. Cost of Chromebook insurance will be set each year by the District’s I&T Department. Parents needing payment assistance should contact the school office. This insurance will cover the cost of fixing the device in case of damage, orreplacing the device in the event it is stolen. To replace a stolen Chromebook a police report must be filed. A device that is lost by the student will not be replaced by this insurance. Each year parents/guardians will be required to sign a form accepting the insurances once the fee is paid or declining the insurance.

Each type of repair or replacement will be done one time under the insurance, with no deductible. Subsequent damage to the device will be the responsibility of the student/parent/guardian. Chromebooks will be returned to the student after the repair is completed and any necessary payments for parts are made.

Note: If the Chromebook is intentionally damaged, the parent/guardian is responsible for the full cost of replacement of the damaged part or entire Chromebook ($94 for White; $335 for Silver). Power bricks, cases and cords are only covered by insurance when damaged equipment is returned to the buildings’ technician. Replacement items must be purchased from the District.

• Carvings
• Drawings
• Adhesives including stickers
• Removing rubber padding
• Peeling rubber buttons off keyboards
• All other instances defined by the building technician as intentional damage.